Job Title: Accounts Receivable Accountant
Reports To: Controller
Contact: Erin Holtzen at eholtzen@cyclonaire.com

Position Summary:

The Accounts Receivable Accountant will be responsible for the day to day operation of the accounts receivables and collection processes at Cyclonaire.  This position will work closely with outside customers and with all members of the Accounting team, as well as the sales, parts, and shipping departments.  The Accounts Receivable Accountant must comply with established policies and procedures and maintain diplomatic and professional interactions with customers in order to secure timely payment of invoices.  In this role, you will be responsible for providing financial administrative support to ensure effective, efficient, and accurate inventory, invoicing, collections and accounting of transactions associated with these.

Primary Responsibilities:

  • Generate and send out invoices on a daily basis
  • Manage customer accounts in order to minimize Accounts Receivable balances
  • Complete credit analysis and review of new customer accounts
  • Carry out billing, collection and reporting activities according to specific deadlines
  • Perform G/L account reconciliations
  • Research and resolve payment discrepancies, customer queries, and follow up on past due invoices
  • Generate aging analysis as needed
  • Organize appropriate collection methods to ensure timely payments
  • Prepare export documentation for materials shipping outside of the United States
  • Maintain Accounts Receivable customer files and records
  • Communicate with customers via phone, email, or mail
  • Assist with month end closing
  • Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its customers
  • Ability to understand inventory control and its implications on the daily shipping and invoicing requirements
  • Cost accounting support

Job Requirements:

  • Associates Degree or higher in Accounting or closely related field of study
  • 2-3 years relevant experience in accounts receivables, collections and/or credit control, and/or general accounting
  • Demonstrate high ability to accurately calculate, post, manage and correct accounting figures and financial records
  • Solid experience with Microsoft’s Office suite
  • Basic knowledge of accounting systems, budgets, and internal controls
  • Strong diplomatic, negotiation, and conflict resolution skills
  • Excellent teamwork and team building skills
  • Strong problem identification and problem resolution skills
  • Able to communicate effectively both verbally and in writing